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Accounts Receivable Billing Specialist

Location: Irvine, CA, United States
Job # 11435861
The Account Receivable Specialist’s primary goal is to ensure that billing of all product and service orders are done accurately and timely.  The position requires a helpful, proactive approach to developing and maintaining professional relationships with key internal partners in the Sales and Credit departments.  The A/R Specialist must communicate & follow up effectively and in a timely manner with sales team, enlisting the efforts of sales and senior management when necessary, to accelerate the billing process.
  • Review open orders for all accounts, focusing on ensuring that billings are matched to customer purchase orders
  • Process and issue invoices to clients based off of vendor shipment confirmations, proofs or delivery and/or signed customer time sheets for services, paying particular attention to revenue recognition rules
  • Identify and resolve order discrepancies, setup errors, as they pertain to open sales orders
  • Routinely interface with internal Sales and Credit departments to determine appropriate resolution to potential billing problems
  • Submit billings to clients via e-mail or mail with all required documentation
  • Process credit memos monthly with the appropriate reporting
  • Participate in team planning meetings and provide weekly and monthly reporting to A/R Supervisor
  • Proficient in Microsoft Office applications, including Word and Excel
  • Additional duties and responsibilities, as directed by management
  • High School Diploma and 2 years of experience in a corporate billing/collections environment
  • Proficient in Microsoft Office applications, including Word and Excel
  • Efficient and accurate typing skills for high-volume data entry
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