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Accounts Payable Specialist

Location: Irvine, CA, United States
Job # 11435909
The Account Payable Specialist’s primary goal is to ensure that billing of all product and service orders are done accurately and timely.  The Accounts Payable Specialist is responsible for daily invoice processing in a high-volume sales environment, interacting with multiple levels within the organization as well as outside vendors. The A/P Specialist will handle a high volume of items with speed, accuracy, and professionalism daily, while conforming to Finance & Accounting policies and procedures.
  • Processes daily A/P invoices and assists with weekly payment batches (ACH, wires, and checks), obtaining appropriate documentation and approvals before posting invoices to the General Ledger
  • Interacts routinely and professionally via phone, e-mail or in-person with various departments including Sales Management, Sales Support and Purchasing as well various types of outside vendors
  • Matches invoices to purchase orders, signed time sheets and other information
  • Maintains accurate A/P records and files to ensure compliance with IRS rules
  • Identifies and works to resolve potential issues, escalating to senior management, when necessary
  • Adhering to documentation standards, in accordance with Company policy and accepted accounting practices
  • Other duties as assigned under the direction of management
  • Associates or bachelor’s Degree in Accounting, or 2 years’ experience working in a high-volume Accounts Payable role, in lieu of a degree
  • Experience with program applications like MS Navision
  • Advanced proficiency with Microsoft Excel
  • Demonstrate a substantial working knowledge of general accounting (debits/credits)
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